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BY-LAWS



NAME

    

MEETINGS

    

MAJORITY VOTE

ADDRESS

  

EXECUTIVE COMMITTEE

  

FUNDS

OBJECT AND PURPOSE

 

OFFICERS

  

LIABILITY

MEMBERSHIP

  

OTHER CLUB OFFICIALS

  

DISSOLUTION

DUES

  

NEWSLETTER

  

 MISCELLANEOUS

     

ARTICLE I - NAME

The name of this club shall be the: WILLAMETTE PYGMY GOAT CLUB.



ARTICLE II - ADDRESS

The address of this club shall be that of the Treasurer.



ARTICLE III - OBJECT AND PURPOSE

  1. Non-profit club to provide communication and shared enthusiasm for promoting pygmy goats in our area.

  2. To provide information and education to its members and the general public.

  3. To sponsor a minimum of one NPGA sanctioned pygmy goat show per year.



ARTICLE IV - MEMBERSHIP

  1. Any person/household interested in the purpose of this club is eligible for membership regardless of race, creed, etc.

  2. A membership shall be any person/household paying dues to the club.

  3. A membership entitles the holder to:

    1. A copy of the club By-Laws
    2. The club newsletter
    3. Be listed on club website and to have club website linked to personal website.
    4. Free classified ads in the newsletter (5-line maximum) and on the club web site (30 day limit) for goat related items only.
    5. Single memberships are entitled to one adult vote (18 & older) and a free tack pen at designated club sponsored shows where available.
    6. Family memberships are entitled to two adult votes (18 & older) and a free tack pen at designated club sponsored shows where available.


ARTICLE V - DUES

  1. Dues for this club are $10.00 per Single membership per year, $15.00 per Family membership per year, or $7.50 for newsletter only and no other club privileges.

  2. Renewals are due January 1 of each year. If payment of said dues are not received by January 1, membership and all rights and privileges shall be suspended pending payment.



ARTICLE VI - MEETINGS

  1. Business meetings shall be held four times per year starting each year in January (weather permitting), April, July and November. The next meeting place, time, and date to be determined at the current meeting.

  2. Nominations for officers shall be held at the July meeting each year, with a mail-in ballot or e-mail ballot distributed to club members by the club Secretary within one week and requiring membership responses within three weeks and announced at the November meeting. New slate of officers effective January 1.

  3. Notice of agenda items requiring membership voting must be mailed to membership at least 30 days before the business meeting. Matters concerning club business require a majority vote of the membership attending the business meeting or submitting a legal proxy.

  4. The published 30 day notice requirement can be bypassed should the Executive Committee decide that emergency action is required by the membership.



ARTICLE VII - EXECUTIVE COMMITTEE

  1. The Executive Committee will consist of the President, Vice-President, Secretary, and Treasurer.

  2. Each executive officer will be elected by the voting membership to serve a two year term.

  3. The Executive Committee shall monitor and administer the objectives of these By-Laws and any other member-approved procedures.



ARTICLE VIII - OFFICERS

In addition to the responsibilities listed below, the officers shall perform all other related responsibilities included in the club Rules & Regulations.

  1. President: Shall preside over business meetings.

  2. Vice-President: Shall assume the duties of the President whenever the President is unable to perform duties.

  3. Secretary:

    • Shall prepare detailed minutes of all business meetings.

    • Shall respond to club written correspondence and make proper recordings of all club business.

  4. Treasurer:

    • Shall collect all monies due the club and pay all monies owed by club.

    • Shall prepare and report a bi-monthly financial statement at all business meetings.

    • Shall prepare and maintain records of all financial transactions.



ARTICLE IX - OTHER CLUB OFFICIALS

In addition to the responsibilities listed below, the other club officials shall perform all other related responsibilities included in the club Rules & Regulations.

  1. Newsletter Editor

    • Shall publish club newsletter in accordance with these By-Laws and member-approved procedures.

    • Shall attend at least 50% of all club-sponsored functions. Failure to do so may result in automatic replacement by the Executive Committee.

    • Shall serve an indefinite term as long as satisfies membership and Executive Committee.

  2. Futurity Chairperson

    • Shall be appointed by membership at club meeting prior to September 1 of each year.

    • Shall review and keep club Futurity rules current.

  3. Historian

    • Shall compile an on-going pictorial record for future reference of club-sponsored functions.

    • Shall serve an indefinite term as long as satisfies membership and Executive Committee.

  4. Hospitality Chairperson

    • Shall act as club host/hostess for current, new, and potential members.

    • Shall serve an indefinite term as long as satisfies membership and Executive Committee.

  5. Show Secretary

    • Shall preside over designated club goat show.

    • Major changes regarding judges and show must be authorized by Executive Committee.



ARTICLE X - NEWSLETTER

  1. The name of the club newsletter shall be Willamette Pygmy Goat Club Newsletter.

  2. The newsletter shall be published on a bi-monthly basis and mailed to the membership at least 30 days prior to the next business meeting.



ARTICLE XI - MAJORITY VOTE

  1. Action agenda items will require a majority vote of all members present at regular business meeting and of proxies submitted by members as follows:

    • Member must have been a member of the Willamette Pygmy Goat Club at least 1 year.

    • Member has attended 50% of meetings held in last 12 months, including the meeting previous to the meeting in which the proxy is to be used.

    • Proxy must be a "yes" or "no" vote on a clearly-identified and specific agenda item only.

    • Signed proxy must be received by Secretary at least 24 hours before the meeting in which proxy is to be used.

  2. Policy/Amendment changes will require notification to all membership and a majority vote of all responding members.



ARTICLE XII - FUNDS

  1. All funds shall be deposited to the account of the Willamette Pygmy Goat Club and shall be dispersed as needed for the expenses and activities so voted by the membership.

  2. All checks and cash withdrawals from the account shall be signed by the Treasurer and designated appointee, designated by Executive Committee.

  3. $100.00 maximum for Treasurer; Executive Committee to authorize any amount in excess of $100.00.



ARTICLE XIII - LIABILITY

Club members agree not to hold the Willamette Pygmy Goat Club, its members, and its officers liable for any loss or injury of any kind while participating in any club functions or conducting any club business.



ARTICLE XIV - DISSOLUTION

The club may be dissolved at anytime by the written consent of not less that two-thirds (2/3) of the membership. Upon dissolution, after payment of all debts and liabilities of the club, any remaining assets shall be transferred to the states of Washington and Oregon 4-H programs, with the designation that the money be used for the promotion of pygmy goats.



ARTICLE XV - MISCELLANEOUS

Members may from time to time adopt such Rules and Regulations and such Procedures as it may deem advisable, not inconsistent with these By-Laws.

(These By-Laws were amended by the Willamette Pygmy Goat Club membership mail ballot in December 1998.)